JANUARY 26, 2009 CONSOLIDATED BOARD OF TRUSTEES 7:02 p.m.
Christopher Denman called the meeting to order at 7:02 p.m. with Gary Beck, Paul Beere, James Henning, Russell Kumbier, Dave Pattengale, Mark Tamblyn, and Mike Wienkauf present. Dean Stapleton and Bill Weidert were absent.
Betty Novy, Clerk-Treasurer; Christopher Birkett, Director of Public Works; and John Tierney, Village Engineer, were also present.
Pledge of Allegiance.
Weinkauf moved, 2nd by Pattengale to forego verbal reading of December 1 & 10, 2008 minutes. Motion carried.
Henning moved, 2nd by Kumbier to approve minutes of the December 1 & 10, 2008 meetings as printed. Motion carried.
Heritage Acres/ Vista View Drainage Design Proposal: John Tierney, Baxter-Woodman Engineering
John Tierney presented information on the drainage problem and an associated work order for preparing design and construction documents to address the issue. Engineering costs, including a topographical survey, were estimated at $5,450. Construction costs were estimated at $38,125. It was noted these costs are dependent on the amount of earthwork required. This will not be known until a survey is completed.
Gary Beck moved, 2nd by Jim Henning to proceed with the survey only. Motion carried.
John Tierney will present a modified work order at a future meeting for further consideration.
2009 Street-Road Repair and Improvement Plans
Tierney reported on inspection of streets scheduled for resurfacing in 2009. He noted Wade Street in need of pulverizing and resurfacing, whereas Paul Street can be completed with a mill and overlay. He suggested the driveway to the Rochester Commons Park parking area on Wade Street be asphalted and that the culvert serving the driveway be replaced in conjunction with the project. Chris Denman indicated concern over a parking area created on Wade Street in 2008. This area was planned to be surfaced with the road project. He preferred that the area be allowed to settle one more year before asphalt is installed. Novy noted Wade and Paul Street projects are approved for LRIP funding. There may be a sunset on the funds. She will research and report back what year the project must be completed by in order to avoid losing the funds.
Chris Birkett reported on three streets scheduled for resurfacing in 2009 as part of the (former) Town’s road improvement plans. He stated Evergreen Drive, south of State Highway 20, should be given priority. The crown of the road is gone and it is settling in the center. He also reported complaints from plow drivers regarding the turn radius in the road’s cul-de-sac. An island exists in the middle that makes it difficult for large trucks to turn around, including the garbage truck. Chris suggested the island be removed from the cul-de-sac and that it be fully paved. He reported Buck Road as alligatored, but recently patched. Buck needs to be resurfaced soon, but can wait another year if funding is an issue. Wildberry could last a couple more years, but its proximity to other projects makes it a good addition to the 2009 program.
Consensus of the Board was to have a bid packet prepared for Evergreen Drive, south of State Highway 20, as the base project, with options written in to resurface Buck Road and/or Wildberry Avenue. John Tierney reported soil bearings will be necessary, particularly in the cul-de-sac area. John will prepare a work order for construction and bid documents.
Russ Kumbier moved, 2nd by Gary Beck to table action until the work order is presented. Motion carried.
Lawn maintenance options for Case-Eagle Park ball diamonds: Christopher Birkett, Public Works Director
Chris Birkett presented financial comparisons to contracted mowing and fertilization of the parks versus performing the work with staff. His comparison was based on 2008 costs. He noted annual savings between $2,000 and $3,000 if a 61” cut mower was purchased and employees were utilized to perform the work.
Consensus of the Board was to have Chris bid out mowing of the parks for the 2009 season and to have actual employee utilization costs ready for comparison. Employee utilization costs should be prepared noting two options- one including purchase of a tractor and one including seasonal lease of a tractor. The contractor’s bid document should be created to specify minimum mowing requirements, with notification that additional mowing may be ordered at the Public Works Director’s discretion and that it must be completed within 24 hours of notice. Bids should be solicited on a per-mowing, per-park basis.
Proposal to repair damage to north side of Fire Station
Novy reported a proposal received from F.C. Price Corp for $1,460 to repair damage to the Rochester Fire House caused during a recent break-in. A payment of $1,210 was received from the insurance company to cover repairs. Gary Beck moved, 2nd by Jim Henning to approve the proposal. Motion carried.
Appointment of Zoning Board of Appeals members
Consensus of the Board was to solicit membership of five regular members and two alternate members in the following order of preference:
Regular members: Dave Pattengale, Wayne Jensen, Tony Hegemann, Ray Moyer and Peggy Shumway.
Alternate members: Jim Henning, Bob Willard and Patti Gerber.
Based on acceptance, final appointments are to be made at the next meeting of the Consolidated Board.
Resolution #1-2009 “A Resolution for the appointment of a Village Building Inspector”
Jim Henning moved, 2nd by Gary Beck to adopt Resolution #1-2009 appointing Lee Greivell, L & M Inspections, to the position of Village Building Inspector.
Village Board: Motion carried. (Result: Aye); Town Board: Gary: Aye; Paul: Nay; Mike: Nay. (Result: Nay). Per terms of the consolidation ordinance, Gary Beck, former Town Chairperson, broke the tie between the two municipal boards. Gary’s vote: Aye.
Resolution #2-2009 “A Resolution establishing uniform fees for the consolidated Village of Rochester”
Novy reported combining recommendations of the Consolidated Finance Committee with Racine County’s zoning fee schedule to create the uniform fee schedule. There were two conflicts noted. Village and county application fees for gravel pit operations and ponds overlapped. Differences between the two fees were discussed with the following results:
Paul Beere moved, 2nd by Dave Pattengale to adopt a bi-annual gravel pit application fee for $2,000 plus $10 per acre. Motion carried.
Mike Weinkauf moved, 2nd by Mark Tamblyn to adopt a pond permit fee of $150.00 plus engineering review for any pond. Motion carried.
Mike Weinkauf moved, 2nd by Russ Kumbier to adopt Resolution #2-2009 as printed with the two changes noted and incorporation of the Village’s existing building permit fee schedule into the uniform fee schedule. Motion carried.
Resolution #3-2009 “A Resolution renumbering voting wards for the consolidated Village of Rochester”
Novy reported a need to renumber voting wards so that the (previous) Town and Village reporting units were consolidated for future elections. Kumbier moved, 2nd by Henning to adopt Resolution #3-2009. Motion carried.
Ordinance #1-2009 establishing no parking areas on Evergreen Drive
Chris Birkett reported difficulty with deliveries and access to several Evergreen Drive businesses when areas identified in the ordinance are parked full. He noted special event requests could be directed to the Village Board if additional parking is needed. Upon approval, “No Parking” signs could be bagged for the event duration.
Gary Beck moved, 2nd by Mike Weinkauf to adopt Ordinance #1-2009. Motion carried.
Business owners are to be notified of the ordinance and need to request special exceptions to the restriction when events warrant.
Statutory requirements to combine Village of Rochester Sewer Utility and Rochester Sewer Utility District #1
Novy reported concurrence with the Village attorney that Wis. Stats. 66.0827(6) is the statute which governs merging the Town’s previous sewer utility district “Rochester Sewer Utility District #1” with the “Village of Rochester Sewer Department”. It was reported there are 781 residential equivalent units between the two utilities. Initial calculations put the quarterly rate per unit at approximately $80.00 per quarter. This equates to a $20 increase for original Village customers; and a $40 decrease for District #1 customers.
Consensus of the Board was to create an annual budget for the merged utility to establish the actual rate. The Village Attorney is to draft the necessary resolutions and/or ordinances to clarify merging of the two utilities and establish governance under one ordinance for consideration at the next meeting of the Consolidated Board.
Ordinance Request: Western Racine County Sewerage District
Novy reported on a request made by WRCSD to incorporate mercury compliance regulation into local sewer utility ordinances. Consensus of the Board was to incorporate these regulations in the ordinance amendments being prepared to merge the two utilities.
Consolidated Finance Committee Report: Approval of 1-26-09 Disbursements and Investments
Mike Weinkauf moved, 2nd by Russ Kumbier to approve 1-26-09 disbursements and investments as recommended by the Consolidated Finance Committee. Motion carried.
Paul Beere moved, 2nd by Gary Beck to adjourn at 9:10 p.m. Motion carried.
Betty J. Novy, CMC